Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

BSBRKG301 Mapping and Delivery Guide
Control records

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency BSBRKG301 - Control records
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills and knowledge required to classify, register, and track records and information about records within a business or records system.It applies to individuals who follow guidelines and processes to make judgements on record status and classification. They work under supervision or in consultation with more senior staff to support effective recordkeeping and governance practices across the organisation.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Identify records for capture
  • Categorise incoming material and identify records, metadata and formats for capture
  • Assess incoming material against organisational checklist for determining what material needs to be captured
  • Administer material which does not need to be registered
  • Locate, remove or copy record, when action is complete, from the active business or records system
       
Element: Classify records
  • Match identified transaction, action or activity documented by records to organisation’s classification scheme
  • Select full classification and sentencing of records in accordance with the system’s rules and organisational procedures
  • Link classified or sentenced records to other records in business or records system
  • Select indexing points (cross-reference terms) for records in accordance with system’s rules and organisational procedures
       
Element: Register records
  • Select and record unique identifiers for records in accordance with business or records system rules and procedures
  • Register records into business or records system
  • Document and forward records to appropriate locations or officers, observing any special handling requirements of the record format
       
Element: Track records
  • Determine unique identifiers of records from requests or instructions
  • Obtain storage location, history and information of records from business or records system
  • Update and amend information about records
  • Complete all transactions within designated timeframes
  • Complete and obtain appropriate documentation or reports
       
Element: Audit records
  • Locate records with action officer and in storage areas, in accordance with supervisor’s instructions
  • Audit records against predetermined criteria in accordance with organisational procedures and quality program
  • Document and report any discrepancies
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Identify records for capture

1.1 Categorise incoming material and identify records, metadata and formats for capture

1.2 Assess incoming material against organisational checklist for determining what material needs to be captured

1.3 Administer material which does not need to be registered

1.4 Locate, remove or copy record, when action is complete, from the active business or records system

2. Classify records

2.1 Match identified transaction, action or activity documented by records to organisation’s classification scheme

2.2 Select full classification and sentencing of records in accordance with the system’s rules and organisational procedures

2.3 Link classified or sentenced records to other records in business or records system

2.4 Select indexing points (cross-reference terms) for records in accordance with system’s rules and organisational procedures

3. Register records

3.1 Select and record unique identifiers for records in accordance with business or records system rules and procedures

3.2 Register records into business or records system

3.3 Document and forward records to appropriate locations or officers, observing any special handling requirements of the record format

4. Track records

4.1 Determine unique identifiers of records from requests or instructions

4.2 Obtain storage location, history and information of records from business or records system

4.3 Update and amend information about records

4.4 Complete all transactions within designated timeframes

4.5 Complete and obtain appropriate documentation or reports

5. Audit records

5.1 Locate records with action officer and in storage areas, in accordance with supervisor’s instructions

5.2 Audit records against predetermined criteria in accordance with organisational procedures and quality program

5.3 Document and report any discrepancies

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Identify records for capture

1.1 Categorise incoming material and identify records, metadata and formats for capture

1.2 Assess incoming material against organisational checklist for determining what material needs to be captured

1.3 Administer material which does not need to be registered

1.4 Locate, remove or copy record, when action is complete, from the active business or records system

2. Classify records

2.1 Match identified transaction, action or activity documented by records to organisation’s classification scheme

2.2 Select full classification and sentencing of records in accordance with the system’s rules and organisational procedures

2.3 Link classified or sentenced records to other records in business or records system

2.4 Select indexing points (cross-reference terms) for records in accordance with system’s rules and organisational procedures

3. Register records

3.1 Select and record unique identifiers for records in accordance with business or records system rules and procedures

3.2 Register records into business or records system

3.3 Document and forward records to appropriate locations or officers, observing any special handling requirements of the record format

4. Track records

4.1 Determine unique identifiers of records from requests or instructions

4.2 Obtain storage location, history and information of records from business or records system

4.3 Update and amend information about records

4.4 Complete all transactions within designated timeframes

4.5 Complete and obtain appropriate documentation or reports

5. Audit records

5.1 Locate records with action officer and in storage areas, in accordance with supervisor’s instructions

5.2 Audit records against predetermined criteria in accordance with organisational procedures and quality program

5.3 Document and report any discrepancies

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Categorise incoming material and identify records, metadata and formats for capture 
Assess incoming material against organisational checklist for determining what material needs to be captured 
Administer material which does not need to be registered 
Locate, remove or copy record, when action is complete, from the active business or records system 
Match identified transaction, action or activity documented by records to organisation’s classification scheme 
Select full classification and sentencing of records in accordance with the system’s rules and organisational procedures 
Link classified or sentenced records to other records in business or records system 
Select indexing points (cross-reference terms) for records in accordance with system’s rules and organisational procedures 
Select and record unique identifiers for records in accordance with business or records system rules and procedures 
Register records into business or records system 
Document and forward records to appropriate locations or officers, observing any special handling requirements of the record format 
Determine unique identifiers of records from requests or instructions 
Obtain storage location, history and information of records from business or records system 
Update and amend information about records 
Complete all transactions within designated timeframes 
Complete and obtain appropriate documentation or reports 
Locate records with action officer and in storage areas, in accordance with supervisor’s instructions 
Audit records against predetermined criteria in accordance with organisational procedures and quality program 
Document and report any discrepancies 

Forms

Assessment Cover Sheet

BSBRKG301 - Control records
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBRKG301 - Control records

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: